How do you incorporate the “two O’s” in your life. The two O’s are known as: order and organization. Author Charles E. Hummel said: “We realize our dilemma goes deeper than shortage of time; it is basically a problem of priorities. We confess, we have left undone those things that ought to have done; and we have done those things which we ought not to have done.”
Here is an example of planning out a day:
Random thoughts of things that need to be done on Monday 8/13/2012
- Write a chapter for my book.
- Conference call with my business partner re: promotional video shoot.
- Schedule a haircut.
- Pick up clothes from the cleaners.
- Reply to four e-mail inquiries re: business.
- Get an oil change for my car.
- Read two chapters from my Napoleon Hill book.
- Return two important phone calls.
- Call my sister.
- Attend business meeting.
There is nothing wrong with starting out with random thoughts on your to-do list. At this point, it’s about getting everything down on paper. The next step is to set times to your list.
This is your prioritizing tactic. What on this list is the most urgent? What has to be done first, second, etc.? This will require you to look at your overall day and figure out what task can be done around the same time because they may be in the same area. Remember to use great strategy, like a wise chess player. The goal is to maximize your time and be creative with the time you have. For example I would schedule my car oil change and picking up my clothes from the cleaners around the same time because they are within blocks of each other. It would make no sense to get my oil changed and not get my clothes from the cleaners because I can almost see the cleaners from the oil change business. This alone teaches you to use time to your advantage.
Think about similarities between each task and other things that may make them a match to be grouped together. Also think about what tasks will take longer than others and which ones can be accomplished quickly. By doing so, it will put you in the position to plan accordingly. For example, I would do my best to schedule a haircut appointment early in the morning or around midday. Why? Because I know that my barber is usually super busy in the evening since that is when everyone gets off of work, and they all want a haircut before they head home. Well, I don’t want to be in that chaos, so in order to use my time wisely I prioritize accordingly.
Again, think about all the idle time we have that we don’t use to our advantage. Each one of my tasks will require me to be in the car driving for a certain period of time. Well there is no point just being in the car doing nothing. What on my list could I accomplish while driving to tackle another task? Calling my sister definitely could be accomplished. This is simple, using my Bluetooth for safety, I can call my sister while I’m on the way to get an oil change or pick up my clothes from the cleaners. Imagine how much can be accomplished in one day if you only have a plan. Also, if this applies to you, learn to delegate some of your tasks accordingly. If you have an assistant or someone that shares similar responsibilities with you, then figure out how some things can be delegated so that it saves you time.
Things that need to be done on Monday 8/13/2012 (Prioritized List)
- 9:30 a.m. – Call my sister while on the way to get a haircut.
- 9:45 a.m. – Haircut.
- 10:45 a.m. – Return two important phone calls while driving to get my oil changed.
- 11:15 a.m. – Get an oil change.
- 11:25 a.m. – Brief conference call with business partner in the waiting room while getting an oil change (this is usually possible because at this time of the morning, no one is in the waiting room).
- 12:00 p.m. – Pick up clothes from cleaners.
- 12:30 p.m. – Reply to four e-mail inquiries re: business.
- 1:00 p.m. – Read two chapters of my Napoleon Hill book.
- 1:45 p.m. – Write a chapter for my book.
- 3:45 p.m. – Attend business meeting.
Just look at how much time is left in the day after I do everything on my prioritized to-do list. Let’s say my meeting lasts until 4:45 p.m. At that point I am already done with everything productive for that day. I have an entire evening to either add additional productive stuff or since its Monday I can relax and catch a Monday night football game. At the end of the day, I’m happy, goals have been met, and because I had a solid plan for that day I have taken full advantage of the NOW. My order and organization has put my life in a manageable, well accomplished, and peaceful state.